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5 Ways to Ease the Locum Tenens Onboarding Process

There’s a lot to cover on the first day of any new job and a new locum assignment at a new healthcare facility is no different. Onboarding is extremely valuable for the locum provider as well as the healthcare facility to orient the clinician to the new environment and address any concerns by either party. We have put together a list of 5 best practices to help reduce potential issues that may arise. 


Less stress and more success is the ultimate goal with these steps.


Improve Locum Tenens Provider Onboarding With These 5 Steps

  1. Ensure required paperwork is complete prior to start date
  2. Keep the tasks succinct 
  3. Communicate with the locum physician and team
  4. Provide knowledgeable first day contacts
  5. Have a realistic training and orientation schedule


Is The Clinician’s Onboarding Paperwork Complete?


The first day on the job as a locum tenens clinician can be hectic. From orientation and training to introductions, the list goes on of what a full first day can entail. To lighten the onboarding load, create a checklist of the paperwork that requires completion prior to the targeted start date. 


Ensuring completed paperwork is in hand prior to the start of the assignment can streamline the onboarding process. Not only will the first day for your clinician be less demanding, but there will be more time for orientation, introductions and required hands-on training. The sooner your provider is on the schedule, the sooner your facility is equipped to meet the demands of the department in need.


Keep The First Day Locum Tasks Succinct

There are likely requirements for the locum tenens clinician to meet for onboarding, beyond just paperwork. If they are required to have mandatory vaccinations, for example, the more notice the better. 


A locum provider should walk through the doors on their first day with as much familiarity as possible. An unfamiliar environment with new rules to understand, equipment to learn, and colleagues to meet can be intimidating. The smoothest integrations occur when your clinician already has an understanding of the healthcare facility and your culture, thus keeping first day surprises to a minimum.  


The first day plan should be well laid out, with pre-first day expectations along with first day expectations clearly detailed and communicated.


Build Communication With The Locum Clinician and Internal Medical Staff

In order to operate successfully and provide the best patient care, all parties need to be on the same page. The locum clinician onboarding process should clearly define the locum’s role within the hiring department. The better informed internal medical staff are, the more they can help integrate the locum clinician at the start of the assignment. Understanding what role the locum will fill, their schedule, and the training required will help align the onboarding process for both the locum hire and medical team.


Established communication with the onboarding locum clinician is just as important. It helps generate a positive experience from the start.


Provide Knowledgeable Internal Contacts for your Locum Provider

Establish a reliable and knowledgeable internal point of contact for your locum provider. This individual can answer any questions that may not have come up during orientation and also help to lessen general anxieties. 


This contact should be available to meet the locum tenens clinician on their first scheduled day. We also recommend assigning a back-up point of contact should the primary point-of-contact be unavailable.. Alleviating overall stress for the locum will allow them to improve their trajectory from onboarding and training to fully assuming the responsibilities of their locum tenens assignment.


Establish A Realistic Locum Training and Orientation Schedule

To prepare a locum for success, map out what that success looks like from day one. This includes having a realistic and effective training and orientation plan. Each healthcare facility has unique strengths, weaknesses, and opportunities. Always be evaluating these, and tie them together during the locum tenens onboarding process. 


Orientation for a locum tenens clinician can last up to two full days. While a shorter orientation may seem optimal, comprehensive training and introductions on day one will set up your locum clinician for success. 


We also recommend being flexible to tailor the orientation schedule to the needs of the locum clinician. For example, an in-depth tour might be an imperative focus for one locum, while clinician shadowing to better understand how the EMR or billing procedures take place might be another locum’s priority. Merge the goals of the healthcare facility with the onboarding locum to ensure your onboarding is effective and beneficial to the locum tenens clinician and ultimately, your facility.


Locum Tenens Onboarding Wrap Up

This article should provide you a better understanding of how to create an effective locum tenens onboarding process. For your healthcare strategy to be successful, locum tenens play a crucial role. A locum tenens clinician’s successful completion of your strategically developed onboarding process ensures their overall level of preparedness for their assignment. A locum tenens clinician that is thoroughly aware of the facility’s needs and expectations can be an asset to your medical team and your overall organization.


Thank you for reading, and be sure to check out more of our articles to learn more about locum tenens!

What to Ask a Locum Tenens Staffing Agency

Reducing Hospital Costs With Locum Tenens Physicians

4 Times Locum Tenens Are Needed The Most


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